This policy describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 1998 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’). Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
KDS & Associates Ltd, office address is 101 Blackfriars Foundry, 156 Blackfriars Road, London, SE1 8EN. For the purpose of the Data Protection Legislation and this policy, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this policy.
We obtain personal data about you, for example, when:
The information we hold about you may include the following:
KDS & Associates Ltd may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data.
This includes processing for business development, statistical and management purposes. We may process your personal data for certain additional purposes with your consent and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.
KDS & Associates Ltd will not process your data for any marketing purposes.
KDS & Associates Ltd will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.
We have put in place reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, who have a business need to know. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by notifying us, in order that we can amend your personal detail form.
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a legitimate purpose. You have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email our Data Protection Officer Marilyn Smith at email address [email protected]
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
If you have any questions regarding this policy or if you would like to speak to us about the manner in which we process your personal data, please contact Marilyn Smith by telephone at 020 3355 0775 or by email at [email protected].
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/concerns